The 6 Best Podcast Databases for PR and Outreach

James Potter -

If you already handle newsletter outreach, you know podcasts are the other half of earned media, and the numbers back that up. In Muck Rack's State of PR 2025, 54% of PR pros said they pitch podcasts, which puts podcasts ahead of newsletters at 39% and behind only TV. That was a survey of 1,089 communications professionals.

Then you go looking for shows to pitch, and you run into the same problem every time. Apple Podcasts and Spotify will show you the cover art and the episode list. They won't tell you how many people listen, who to email, or whether the show even takes guests. A podcast database gives you exactly that: the audience numbers and the contact you can't get from the apps themselves.

Full disclosure: Rephonic is our sister product. We make Reletter for newsletters, they do podcasts. It's number one on our list, and the other five each beat it somewhere.

We judged all six on three things:

  • Data depth: how many shows they cover, and how good the audience numbers are.
  • Contacts: whether you get someone to email, or just a show name.
  • Find versus pitch: whether the tool helps you send the pitch and track the reply, or stops at search.

Only three of the six let you pitch and track replies. The rest stop at search, and you take their lists elsewhere.

The job of a podcast database: go from a show you found to someone you can actually email.

1. Rephonic: best overall for finding and pitching podcasts

Best Pick
Rephonic's homepage. Find, pitch and get featured on podcasts, with audience data and contacts in one place.

Rephonic is the one tool here that does the whole job in one place. You search and filter its more than 3 million shows, look at the audience and listener estimates, pull the contact details, build a target list, send the pitch from your own connected inbox with a reusable template, then track who replied. Your team works the same list, so you never export it to a spreadsheet and lose the thread.

Rephonic is our sister product, so we know it well. What we lean on most is the reply tracking. Replies come back against the show in your list, so you're not digging through your sent folder to work out who you already emailed.

What you get:

  • Search and filter across more than 3 million podcasts by topic, size and category
  • Audience and listener estimates, plus demographics
  • Contact details for each show, both email and social
  • Dynamic target lists that update as you work
  • Pitch campaigns from your own inbox, with templates you reuse
  • Reply and engagement tracking
  • Team seats, so an agency can run one shared pipeline

There are also Concierge Credits on the Standard plan and up, which is done-for-you research and booking help if you'd rather hand off the legwork.

This has simplified my podcast outreach process massively.
Oliver Boyers, Product Hunt review

A couple of things to weigh. It isn't the cheapest option here, and if you only need the widest search index, Listen Notes covers more shows. The contact details and listener estimates come with the usual caveats too. Some of the emails will be out of date, and the listener figures are modeled from public signals rather than reported by the show.

Pricing: $99 Light, $149 Standard, $299 Business per month. Annual billing knocks off about two months. There's a 7-day trial that needs a card, and no free plan.

Best for: PR teams and agencies pitching podcasts at volume, who want find and pitch in one tool.

Skip it if: you're a solo or indie podcaster on a tight budget. The $99 Light plan is tight (one seat, 100 searches a month, three campaigns, no concierge), and $149 to $299 a month is a lot for one-person outreach.

2. PitchDB: the cheapest way to find and pitch in one place

PitchDB. Search for podcast opportunities and pitch hosts, across podcasts, events and media.

PitchDB does the same core job as Rephonic, search and pitch without switching tools, for a lot less money. You search its podcast database, pull the host contact, then pitch from a built-in mailbox with saved templates and track the reply in the same place. The entry plan is $27 a month, which undercuts everything else here that lets you pitch.

The search covers more than podcasts. The same account also searches events, media outlets and conferences, so if you book guests across a few channels you're working from one login instead of four. That range, plus the price, is why we rank it second.

Rephonic pulls ahead on data. Its shows come with audience and listener estimates, and its contact data and search go deeper. PitchDB is the smaller, less polished tool, and it competes on price rather than depth.

What you get:

  • Search across more than 3 million podcasts, plus 148,000 events, 31,000 media outlets and 11,000 conferences
  • Host contact details for the shows you find
  • A built-in mailbox with reusable templates, so you pitch and track without leaving the tool
  • Free team seats

One caveat worth checking before you commit. The site footer reads "2019 to 2024", so some records may be stale, and you'll want to spot-check a few contacts before you send at volume. The plans are also capped by how many pitches you can send each month, from 20 on the entry plan up to 500, so heavy senders will hit the ceiling.

Pricing: $27 a month for Podcast Guests (20 pitches a month), $87 for PR & Podcast Guests (100 pitches), $347 for PR Agencies (500 pitches). There's a 7-day trial and a 30-day money-back guarantee, and team seats are free.

Best for: budget teams that want find and pitch in one cheap tool, across podcasts and a few other channels.

Skip it if: you need the freshest, deepest podcast data, or you pitch at high volume and would blow through the monthly cap.

3. Press Hunt: self-serve media lists for small teams

Press Hunt aggregates journalists and podcasts with contact details in one place.

Press Hunt is the self-serve pick for founders and small teams who want to run outreach themselves without a sales call. It isn't the cheapest tool here, PitchDB and Feedspot both cost far less, but it's the simplest way to start with no demo and no annual contract. It covers more than 500,000 journalists and over 10,000 podcasts with emails, phone numbers and social profiles, and its AI Media List Generation drafts you a target list from a plain description of who you want to reach. You sign up and start the same day.

What you get:

  • More than 500,000 journalists and over 10,000 podcasts
  • Emails, phone numbers and social handles for contacts
  • AI Media List Generation that builds a list from a short brief
  • Self-serve signup, no demo required

Press Hunt is upfront about its data quality: about 80% of its emails are valid, so roughly one in five is outdated, and it flags some duplicate entries too. The podcast scope is shallower than the dedicated tools, and there's no monitoring. For a small run of pitches, that's a fair trade. Send at volume and you'll spend time chasing down bad addresses.

Pricing: $249 a month for Startup and $499 a month for Premium, both public, with about 15% off on annual billing. The Agency tier is quote-only.

Best for: founders and small teams who want simple, self-serve media and podcast outreach without a sales call.

Skip it if: you need clean, deep contact data at volume. That one-in-five miss rate on emails will cost you time.

4. Feedspot: buy podcast contacts without a subscription

Feedspot's podcast database. Buy host and producer contacts to feed your own outreach.

Feedspot sells you the contacts and nothing else. You tell it the kind of shows you want, and it builds a list of podcast hosts and producers with their name, email, role, bio and social profiles, which you export as a CSV. There's no subscription. You pay for the contacts you take, at roughly $1 each, in a one-time checkout.

For anyone who just wants a targeted list to feed into their own outreach, that pricing is hard to beat. You're not committing to $100 a month to pull a few hundred contacts. You buy what you need and stop.

What you get:

  • Lists of podcast hosts and producers drawn from around 2 million shows
  • Name, email, role, bio and social handles for each contact
  • CSV export
  • Pay-per-lead pricing at about $1 a contact, with no subscription

What Feedspot doesn't do is anything after the export. There's no pitching and no reply tracking, so you take the CSV into your own inbox or CRM and run the outreach from there. You request a list rather than search a live database yourself. The data quality also varies, so budget some time to clean the list before you send.

Pricing: pay-per-lead, roughly $1 per contact, in a one-time checkout with no subscription. Large orders and full-database access are quote-only.

Best for: people who want to buy a targeted contact list without committing to a subscription.

Skip it if: you want search, pitching and tracking in one place.

5. Listen Notes: best for building a wide list to export

Listen Notes, the podcast search engine, indexes millions of episodes.

Listen Notes won't help you pitch, and it doesn't try to. It's a search engine, and a good one, with a fair claim to being the best podcast search going. It indexes roughly 3.79 million podcasts and about 191 million episodes, with a clean API if you want to pull data programmatically. For building a big list of candidate shows to work through, nothing here searches broader.

What you get:

  • The largest search index in this roundup, about 3.79 million podcasts and 191 million episodes
  • Fast, precise search across titles, descriptions and episode text
  • An API for pulling shows and episodes into your own tools

The contacts are thin. Listen Notes gives you the show's generic RSS feed email, with no verified host or producer details and no enrichment. So you use it to build a wide target list, export it, then enrich the contacts and pitch elsewhere.

Pricing: the API has a free tier at 300 requests a month. Pro is $200 a month for 5,000 requests, and there's custom enterprise pricing above that.

Best for: building a broad list of shows to export, then enriching contacts and pitching in another tool.

Skip it if: you want contacts and a way to pitch. Search is the whole product, so the outreach is on you.

6. Muck Rack: best if your team already lives in it

Muck Rack folds podcast monitoring and pitching into its wider PR platform.

Muck Rack is a journalist-first PR platform that has added podcast coverage. It now monitors more than 2 million podcasts, about 65,000 of them with searchable transcripts, and you can pitch podcast contacts without leaving the platform. If your team already runs media relations through Muck Rack, adding podcasts to the same workflow beats buying a separate tool.

What you get:

  • A large journalist database alongside the podcast coverage
  • Monitoring across more than 2 million podcasts
  • Searchable transcripts for about 65,000 shows
  • In-platform pitching for podcast contacts

If podcasts are your whole job, two things count against Muck Rack. It's an enterprise platform with quote-only pricing, and its podcast side is newer and built more for monitoring than for deep pitching. A dedicated tool will go further on the podcast piece alone.

Pricing: custom, after a demo. Reported figures run from about $5,000 to $40,000-plus a year depending on team size and modules, and that range is unofficial.

Best for: enterprise PR teams already standardized on Muck Rack who want journalists and podcasts under one login.

Skip it if: podcasts are the main event and you're not already paying for Muck Rack. You'd be buying a lot of platform for the podcast piece.

The verdict

Start with Rephonic. If podcast pitching is something you do more than once in a while, doing the search and the outreach in one tool saves more time than any single feature on the other five, and the 7-day trial lets you test that before you pay.

PitchDB is our number two, and the closest thing to a budget Rephonic. It does what Rephonic does, find and pitch in one place, for a lot less, starting at $27 a month. The trade-offs are real, though. Some of its data looks dated, the depth isn't there, and the monthly pitch caps will slow a busy team down. Rephonic wins on data quality and reliability, which is why it's first. If budget is the deciding factor, PitchDB is the one to try.

For the edge cases:

  • To buy a targeted contact list as you go, with no subscription, Feedspot sells podcast contacts at about $1 each.
  • For the widest search to export and work elsewhere, Listen Notes indexes more shows than anything else here.
  • To run self-serve media lists across journalists and podcasts without a sales call, Press Hunt is the simplest start.
  • If you already pay for Muck Rack, use what you've got before adding another subscription. The podcast coverage is decent and it's already in your stack.

Most PR teams don't need all six. Pick the one that fits how you actually work and start there.

FAQ

Do I need a paid podcast database?

If you're pitching more than a handful of shows, yes. Apple and Spotify won't give you audience size or contacts, so without a database you're guessing at reach and hunting for emails by hand. For a one-off pitch to a show you already know well, you can skip it.

What's the cheapest way to start?

Listen Notes has a free API tier if you just want to pull data. For a tool you can pitch from, PitchDB starts at $27 a month and Rephonic's cheapest plan is $99 with a 7-day trial, so you can test the workflow before you're charged. If you only want contacts and no subscription, Feedspot sells them at about $1 each, pay as you go. Start a trial and build one target list first.

Can I pitch podcasts and newsletters from one tool?

Not from a single tool yet. Rephonic handles podcasts and Reletter handles newsletters, and since the same company builds both, the search-and-contact flow works the same way in each. You can run the two side by side and treat podcasts and newsletters as one earned-media pipeline.

How many shows should I pitch at once?

Reply rates on cold outreach are usually low, so a first batch of 20 to 40 shows gives you enough to work with. Pitch in waves rather than all at once, so you can adjust your angle as the early replies come back.

Final thoughts

Any of these six beats working from Apple and Spotify by hand. Which one you pick comes down to whether you just need to find shows, or you need to pitch them too.

Start your 7-day Rephonic trial and see which shows are worth pitching before you write a single email.

And if the other half of your earned media is newsletters, that's our corner. We built Reletter to do this on the newsletter side: find the right newsletters and get the writer's contact.